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Item
(2004/5/ Minute number)     

1
292 APOLOGIES

Apologies for absence that were accepted by the Council were received from Cllrs Bamber, Etheridge, Mrs Etheridge and Mason and for late arrival from Cllr Mrs Hoskin.

2
293 DECLARATIONS OF INTEREST AND ALTERATIONS TO THE REGISTER

None.

3
294 ANY OTHER BUSINESS OF AN URGENT NATURE

None.

4
295 MINUTES OF THE MEETING HELD ON 28 OCTOBER 2004

It was proposed by Cllr Hicks, seconded by Cllr Miller and agreed that the minutes of the meeting held on 28 October 2004 be signed as a true record, subject to the following amendment:

C/10/04/17b (minute 284): Neighbourhood Watch to read:

“Cllr Miller said the only message he had received was a community one, Medway NHW had received £500 from the Kent Messenger via KFM radio out of a fund of £5,000 to local charities for National Giving Week.”

5
MATTERS ARISING
296 None.

6
FOOTPATHS
297
a  Representative’s Report

In Mr Levy’s absence, there was no report. Cllr Mrs Hoskin said that she and Cllr Mrs Coomber had recently walked some of the paths and some needed reinstating. Mr Levy will be advised.

7
UPNOR

298
a  Upnor Residents Society Report

The Chairman suspended the meeting to allow Mr Fegan to speak.

Mr Fegan said the Society now had its own website. The Pier had applied for a music licence and there had been some objections. The residents of the Admiral’s Place estate had been complaining about the handling of their contributions for the maintenance of the open spaces. They had not been able to prune the hebe on the green as they did not have the necessary equipment. There would be no meeting in December.

The Chairman thanked Mr Fegan and reconvened the meeting. The pruning of the hebe was discussed and the Clerk was asked to arrange it.

299

b  Upnor Project

The Council’s solicitor was willing to research the land ownerships when instructed to do so. Emma Powell had indicated the Environment Agency would need to approve the project as they had rights over land up to 15m from the top of the bank and was sending a copy of the plan to forward to them.

300
c  Frog Island

Cllr Etheridge had obtained a price of £325 to remove the tree in front of the sign. This was felt to be excessive and the Clerk was asked to obtain a quote from A R Dingwall (Landscapes).

8
PLANNING

a  Applications
301
i  MC2004/2421: 33 Grasmere Grove: Loft conversion and gable wall

No objection.

302
ii  MC2004/2492: 31 Fordwich Drive: Rear single storey extension to form conservatory (retrospective)

No objection

303
iii  MC2004/2454: Hanson Aggregates, Euro Wharf, Royal Eagle Close, Medway City Estate: Erection of replacement marine sand and gravel processing plant

No objection

304
iv  MC2004/2530: Arethusa Venture Centre, Lower Upnor: Replace and relocate existing temporary building and siting of new temporary building

Cllr Moore said he understood this application had been withdrawn.

305
v  MC2004/2541: 132 Cooling Road: Replace existing timber conservatory with larger Edwardian UPVC double glazed one

No objection.

306
vi  MC2004/2552: 250 Brompton Farm Road: First floor rear addition

Cllrs Coomber, Mrs Coomber, Mrs Hoskin and Moore declared personal interests as they knew the applicant and Cllrs Bird and Mrs Bird declared personal interests due to the proximity of their property.

No objection.

307
vii  MC2004/2573: 2-3 Admiralty Cottages, Upnor: Extension to washroom

No objection.

308
viii  MC2004/2597: 30 Higham Road, Wainscott: Loft conversion and 2 storey rear extension

No objection.

b  Decisions

309

The decisions as listed on Appendix A were received.

c  Appeals and Other Matters

310
i  Boundary Commission

The report from the Boundary Commission on parliamentary constituencies was received.

311
d  Planning Inspectorate Customer Survey

The Clerk was delegated to respond.

9
FINANCE

312
a  Bank Balances

The bank balances as listed on appendix B were noted.

313
b  Cheques Signed Since the Last Meeting

None

314
c  Accounts for Payment

The accounts for payment (cheques 100857, 100858) as listed in Appendix B were approved.

315
d  Training, Conferences and Seminars

None notified.

10
GRANT APPLICATIONS

316
a  Victim Support

It was proposed by Cllr Mrs Coomber, seconded by Cllr Mrs Bird and agreed that a donation of £50 be made under Section 137. (cheque 100859)


11
HIGHWAYS AND TRANSPORT


317
a  Traffic Scheme, Brompton Farm Road/Hollywood Lane

The Chairman reported on the meeting he had had with Cllr Filmer and John Edwards. There was no money left other than for snagging. Mr Edwards had the speed survey results but wanted to put them into graph form before releasing them. Keith Hanshaw had been called into the meeting to explain the figures and thought them reasonable for a residential area. Police agreement could not be obtained for “30” signs to be painted on the road surface and speed cushions could only be installed in series. Mr Edwards had not been completely negative and would ask his engineers to investigate the possibilities further. Cllr Bird said he thought the attempt to re-establish the hedge was pathetic. The Clerk was asked to write to Mr Edwards, thanking him for the meeting and pointing out the landscaping had not been completed.

318
b  Stonehorse Lane

In Cllr Bamber’s absence there was no update on ownership of the hedge and the need or otherwise for planning consent for gates from private gardens onto the lane. There was more litter and overgrown vegetation. The resident at 28 Fordwich Drive had cut down trees and left the arisings in the lane. The Clerk was asked to write to the resident concerned.

319
c  Rural Transport Seminar

The Chairman reported that Cllr Bamber had attended. Any initiatives would have to come from the parishes.

12
MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
a  Recreation Ground

320
i  A new dog bin had been ordered.

321

ii   Youth projects. The shelter from Park Leisure was discussed. It was proposed by Cllr Miller, seconded by Cllr Hicks and agreed unanimously that the Council proceed with this shelter. The Clerk to advise Medway Council. It was agreed a quote should be obtained for the installation of lighting, which could be done at a later date.

322
b  Woodland, Lower Upnor

A written quotation of £1,000 had been received from Kevin Watt to deal with the dangerous trees. The timber would be left on site to form a wildlife habitat. It was agreed to accept this quotation.

323
c
Allotments

The Clerk reported that Mr Lane had complained about the presence of rats. She had told him of the regular control programme and it became apparent that the allotment holders had moved the boxes. She was trying to arrange a site meeting with Rentokil and the allotment holders. Mr Perry had recently given up his allotment and it was reported by Mr Lane that Mr Scales was ill and likely to give up his two allotments. The Clerk had arranged for their availability to be advertised in Medway Matters and also in the local press through Jill Todd.

13
324
LIGHTING

Cllr Mrs Coomber had reported two lights out in Miller Way.

14
RURAL LIAISON COMMITTEE
325
a  Representative’s Report

No meeting had been held.

326
b  Projects

No firm figure for 2004/5 was yet available, but it was likely the Council would have £9,500 to commit before 31 March.

15
KAPC/MAC

327
a  Representative’s report

Cllr Moore reported the next meeting was in the meeting room of the Memorial Hall on 15 December and that he would be unable to attend. A discussion followed about the date and venue of the next Council meeting as clearly the KAPC/MAC meeting had a prior booking of the room. It was agreed to hold the meeting on Wednesday 15 December and ask the Arethusa Venture Centre if they could provide a room.

16
328
HALL MANAGEMENT COMMITTEE

Cllr Mrs Coomber reported that the toilet for the disabled was finished. She had obtained two quotations for portable ramps of around £600 and would continue to investigate. Willson’s had quoted £3,348.75 to replace the fire doors and £540 for the two small windows. They had £3,045 in the bank. The Treasurer and Bookings Clerk were both going at the end of January and they were looking for another auditor. Cllr bird proposed that the Council should fund the ramps from the rural Liaison grant, subject to other quotations. This was seconded by Cllr Hicks and agreed unanimously.

17
POLICE MATTERS
329
a  Police Liaison Committee representative’s report

Cllr Miller said the next meeting was in January.

330
b  Neighbourhood Watch

Cllr Miller said he had received only two reports, concerning the theft of CD players from vehicles.

18
339
WEBSITE

The Clerk reported Clive Stanley had been away but was now back and was working on the website. Cllr Miller was asked to provide photographs.

19
340
CONSULTATION

No documents received.

20
341
CORRESPONDENCE

None received.

21
342
REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

The Chairman closed the meeting at 9.10 pm

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