Item

Minute number

Action point

1

301

APOLOGIES

Apologies for absence were received from

Cllr Ken Bamber

At a meeting of Medway Council

Cllr Gary Etheridge

At work

Cllr Peter Hicks

At work

Cllr Mrs Brenda Hoskin

Family reasons

Cllr Geoff Moore

Attending another meeting

It was proposed by Cllr Coomber, seconded by Cllr Mason and carried unanimously that these apologies be accepted by the Council.

An apology for late arrival was received from Cllr Mrs Etheridge.

2

302

DECLARATIONS OF INTEREST AND ALTERATIONS TO THE REGISTER

None

3

303

ANY OTHER BUSINESS OF AN URGENT NATURE

The Chairman wished to discuss the possibility of changing the regular meeting day from a Thursday.

4

304

MINUTES OF THE MEETING HELD ON 27 OCTOBER 2005

It was proposed by Cllr Bird, seconded by Cllr Mason and agreed that the minutes of the meeting held on 27 October 2005 be signed as a true record.

5

MATTERS ARISING

305

No matters were raised.

6

306

MINUTES OF THE MEETING HELD ON 24 NOVEMBER 2005

It was proposed by Cllr Mrs Coomber, seconded by Cllr Mrs Etheridge and agreed that the minutes of the meeting held on 27 October 2005 be signed as a true record.

7

FOOTPATHS

307

a

Representative's Report

In Mr Levy's absence, there was no report.

20

308

WEBSITE

The Chairman suspended the meeting to enable Mr Stanley to speak.

Mr Stanley reported there had been 5,261 hits to 13 December. For the most recent complete month (November 2005), the visits reached 673. The most popular pages visited were the About the Parish, Agendas, Footpaths & Walks and the Minutes webpages. He would be writing a letter asking the Council if it wished to continue with his services.

The Chairman thanked Mr Stanley and reconvened the meeting.

8

UPNOR

309

a

Upnor Society Report

No report had been received from the Society. They had asked the Webmaster to promote their Christmas event on the green at Lower Upnor. Although the Society had been given permission to use the green, nothing further had been heard and the Council had been unaware it was taking place until after the event.

Cllr Hicks had spoken to workmen at Medway Yacht Club. He had been told that the fence was permanent. He had spoken to the planning authority as it needed permission. The Clerk confirmed that Vivienne Kent was aware of the impact on the footpath and was monitoring the situation.

310

b

Environmental Enhancement Project

Cllr Hicks had offered to copy the master plan and check additional landholdings at the Land Registry.

19

POLICE MATTERS

The Chairman suspended the meeting to enable PC Harris to speak.

PC Harris was aware of the youths hanging around the front of the hall and had confiscated a football. Cllr Mrs Coomber enumerated the number of occasions over the last three weeks the Hall Management Committee had had to call the police. Cllr Mrs Etheridge gave an account of the incident she had suffered on arriving at the Council meeting on 24 November. PC Harris said he would continue to

monitor the situation. He said that WPC Knight's successor would be in post in the New Year and this would help.

The Chairman thanked PC Harris and reconvened the meeting.

311

a

Police Liaison Committee representative's report

Cllr Miller said the meeting had been rescheduled to November and had clashed with another meeting he was due to attend.

312

b

Neighbourhood Watch

Cllr Miller said there had been a good response when his hat had been taken from outside the Sans Pareil. PC Haddaway had an injured back and was not sure when he would be returning to work. Cllr Miller had been in contact with someone over the war dead in the parish for both world wars, it was thought the leader of a group could help and Cllr Miller would be in touch with him in the New Year.

9

PLANNING

a

Applications

313

i

MC2005/1961: 6 Grasmere Grove, Wainscott: Construction of 2 storey rear extension and a single detached garage to the rear: revised drawings

No objection.

314

ii

MC2005/2281: Plots K3 and K4, George Summers Close, Medway City Estate: Use of land for the recycling of construction materials with siting of concrete crushing and screening equipment and associated portable building for use as office.

In spite of requests to the case officer, the plans had not been received. Deferred to future meetings until they were received

313

iii

MC2005/2289: 29 Wainscott Road, Wainscott: Single storey rear extension

No objection

315

iv

MC2005/2115: 4 Higham Road, Wainscott: 2 storey side, single storey rear extension, porch to front and dormer to front (demolish existing garage and relocate fencing): Revised drawings

The Council had responded no objection to the original application. Subsequently Cllr Mason had had representation from neighbours about encroachment on the access to the rear of the properties. It appeared the revised drawings had resolved this and it was agreed to comment that there was no objection if this was the case but if this had not been resolved the Council would object on grounds of loss of amenity to neighbours.

316

v

MC2005/2338: 18 Marden Road, Wainscott: Loft conversion and rear extension with garage on side

No objection

317

vi

MC2005/2342: 254 Brompton Farm Road: Part 2 storey, part 1 st floor extension to front together with 1 st floor rear extension

No objection

b

Decisions

318

The decisions as listed on Appendix A were received.

c

Appeals and Other Matters

319

i

MC2005/1986: 24 Hollywood Lane, Wainscott: Outline application to demolish existing dwelling and replace with 3 apartment blocks

This application had been withdrawn.

320

ii

APP/A2280/A/05/1195284 MC2005/ 1651 : 20 & 22 Hollywood Lane, Wainscott: Outline application for demolition of existing buildings and construction of 5 pairs semi-detached houses and one pair semi-detached bungalows and associated access and parking

Agreed to reiterate previous comments.

321

d

Licensing Applications

None

322

e

Minutes of the Planning Committee held on 24 November

Noted.

10

FINANCE

323

a

Bank Balances

The bank balances as listed on Appendix B were noted.

324

b

Cheques Signed Since the Last Meeting

It was proposed by Cllr Bird, seconded by Cllr Mason and agreed the cheques signed since the last meeting as listed on Appendix B be ratified.

325

c

Accounts for Payment

It was proposed by Cllr Mason, seconded by Cllr Mrs Etheridge and agreed the accounts for payment (cheques 100932 – 100935) as listed in Appendix B be approved, with the addition of £75, Clive Stanley (100936) and £605.83, Zurich Municipal (cheque 100937).

326

d

Budget 2006/7

The Chairman, Vice-chairman and Clerk had prepared a draft a budget for 2006/7. After discussion, it was proposed by Cllr Mason, seconded by Cllr Bird and agreed the draft budget be adopted without alteration.

327

e

Precept 2006/7

It was proposed by Cllr Mason, seconded by Cllr Bird and agreed the precept for 2006/7 be £19,500.

11

GRANT APPLICATIONS

328

a

Victim Support

It was proposed by the Chairman, seconded by Cllr Mason and agreed a grant of £50 be made. The grant to be made under LGA 1972 S 137 (cheque 101938).

12

HIGHWAYS AND TRANSPORT

329

a

Traffic Scheme, Brompton Farm Road/Hollywood Lane

The Chairman had heard nothing further.

330

b

Stonehorse Lane

In Cllr Bamber's absence, there was no report.

331

d

Cooling Road Corner

The Clerk reported she had seen Andy McGrath who had suggested she contact Simon Swift, his successor in his former role.

RB

13

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

332

333

a

Recreation Ground and Hedges

•  General Maintenance. A quotation was still awaited from Dick Dingwall following the Chairman's meeting with him and Roger Green of 4 Burnt House Close. Mr Green's builder had started to reinforce the bank with rubble from his property improvements.

•  Brompton Farm Road Hedge. The Clerk would speak about this when she met Simon Swift.

RB

334

b

Woodland, Lower Upnor

•  Walnut. It was agreed to wait for the outcome of the appeal on the land adjacent to the tree before taking action.

14

YOUTH

335

a

Youth Shelter Light. Nothing had been heard from the MHS funding team.

15

336

LIGHTING

It was reported lights were out in Wainscott Road.

16

RURAL LIAISON COMMITTEE

337

a

Representative's Report

The Chairman reported on the last meeting. Jenni Davis had given a presentation. There had also been a presentation on speed watch by an officer of Medway Council, but no demonstration. A letter was being sent to all parish councils to see who would be interested in working together. There had been an update on the dualling of the A228 – this was no longer possible because of the financial position and there would now be minor improvements at Fenn Corner and Stoke Crossing.

338

339

340

b

Projects

•  “Welcome to the parish” signs. The Chairman had spoken to Cllr Filmer. Alan Baldock would be contacting the Chairman.

•  Hall door. This would now be paid for out of Cllr Bamber's ward improvement fund.

•  Other projects. The bulb planting was nearly finished. A vote of thanks was proposed to Cllr Mrs Etheridge for organising this.

17

KAPC/MAC

341

a

Representative's report

In Cllr Moore's absence there was no report.

18

HALL MANAGEMENT COMMITTEE

342

a

Representative's Report

Cllr Mrs Coomber said there had been no meeting. There had been more broken windows. The broken paving slabs had been repaired and the heating system was being mended.

It was reported Cllr Bamber had received a letter from a resident of Holly Road complaining about the parking on the pavements during football matches. The Clerk would contact both clubs about this.

343

b

Hall Extension

A second quotation had been received to fill in the stairs. The Fire Authority had advised a fire alarm should be fitted.

19

POLICE MATTERS

344

c

Speed Watch

Deferred until letter received from Medway Council.

21

345

QUALITY PARISH COUNCIL

The Clerk reported on her meeting with Clive Powell at KAPC. She was asked to write a paper on the subject.

22

346

CONSULTATION

No documents received

23

CORRESPONDENCE

347

b

Southern Water

Noted.

348

a

Shoreline Management Plan

Noted

24

349

REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

3

ANY OTHER BUSINESS OF AN URGENT NATURE

350

a

Regular Meeting Day

The Chairman said some members were having difficulty in attending meetings on Thursdays. Any change would need an amendment to standing Orders. The Clerk reported that Cllr Hicks would have difficulty in attending on Wednesdays. It was agreed to agenda the item for the next meeting.

25

351

RESOLUTION TO EXCLUDE THE PRESS AND PUBLIC

It was proposed by the Chairman, seconded by Cllr Mrs Etheridge and agreed the press and public should be excluded from the following item as it might be the subject of legal action.

26

352

RETAINING WALL, MARGETT'S PLACE

Nothing further had been heard from the Council's solicitor.