C/10/2007/1-23

PRESENT:

Cllr David Coomber

Chairman

Cllr Mrs Pam Coomber

Cllr Gary Etheridge

Cllr Mrs Jane Etheridge

Items 18, 20-23

Cllr Peter Hicks

Items 8, 19, 7, 9-18, 20-23

Cllr Mrs Brenda Hoskin

Cllr Tom Mason

Items 7, 9-18, 20-23

Cllr David Miller

Cllr Paul Ribbons

Mrs Roxana Brammer

Clerk

In attendance

Mr Clive Stanley

Webmaster

Item

Minute number 2007/8

Action point

1

245

APOLOGIES

Apologies for absence were received from

Cllr Trevor Archer

On holiday

Cllr Mrs Valerie Archer

On holiday

Cllr Geoff Moore

Attending another meeting

It was proposed by Cllr Coomber, seconded by Cllr Mrs Coomber and carried unanimously that these apologies be accepted by the Council.

Apologies for late arrival were received from Cllrs Hicks, Mason and Mrs Etheridge.

2

CODE OF CONDUCT

246

a

Declarations of Interest and Alterations to the Register

Cllr Miller declared a personal interest in item 10a, Royal British Legion Poppy Appeal as a member of the Royal British Legion.

247

b

Standards Committee

The Chairman said that no meeting had been held.

3

248

ANY OTHER BUSINESS OF AN URGENT NATURE

None.

4

249

MINUTES OF THE MEETING HELD ON 27 SEPTEMBER 2007

It was proposed by Cllr Mrs Coomber, seconded by Cllr Miller and agreed that the minutes of the meeting held on 27 September 2007 be signed as a true record, with the following amendments:

C/09/07/12(227): “signs” to read “sign.”

C/09/07/15(230): insert “and” between “Villager bus” and “Inspector”.

5

250

MATTERS ARISING

No matters were raised.

6

FOOTPATHS

251

a

Representative's Report

In Mr Levy's absence, there was no report.

7

252

UPNOR

It was agreed to defer item 7 until Cllr Hicks arrived.

8

PLANNING

a

Applications

253

i

MC2007/1805: 3 Jarrett Avenue : Rear conservatory

No objection

254

ii

MC2007/1819 : 3 George Summers Close, Medway City Estate: Construction of 2 storey side extension for use as warehouse

No objection

255

iii

MC2007/1793: 29 Galleon Way, Lower Upnor: Construction of garage in undercroft parking area and single storey extension to rear (part demolition of existing garage)

After discussion it was agreed to object as follows:

Frindsbury Extra Parish Council objects to this application. It is considered the proposed front elevation, which would be a precedent on this estate, would be detrimental to the street scene. The creation of a brick wall on the boundary with the next door neighbour on what is at present an open frontage may well be some loss of amenity to the neighbour.

The Parish Council is also concerned at the loss of parking provision for one vehicle. Parking is a problem on this estate and complaints about this are received regularly by both the Parish Council and the Upnor Residents' Association.

256

iv

MC2007/1864 : Islingham Farm House, Lee Green Road , Wainscott: Construction of a single storey rear extension (demolition of existing rear conservatory)

No objection

257

b

Decisions

The decisions as listed on Appendix A were noted.

c

Appeals and Other Matters

258

i

Manor Farm

A public exhibition was being held on Friday 26 October in All Saints Church Hall.

259

d

Licensing Applications

None.

260

e

Minutes of the Planning Committee held on 11 October

Received.

19

261

WEBSITE

The Chairman suspended the meeting to allow Mr Stanley to speak.

Mr Stanley gave his report:

In the past 12 month rolling period, we have had some 23,822 hits on the Frindsbury Extra Parish Council website. For the last complete month of September 2007, the statistics counted 1,697 hits. [Note: A proportion of these hits were from me, as Webmaster, accessing the site to upload information or check web site consistency, plus numerous internet 'robot crawlers' visiting the web pages gathering data for indexing or to populate search engines directories.]  

The most popular viewed web pages during the month of September 2007 were the Links; the More About the Parish; and, the Local Walks web pages.  

Recent additions have included new photographs of Upnor High Street , Temple Mill Primary school new logo as well as Parish Council meeting documents.  

Visitors to the website that used internet search engines (rather than typing in the address direct) used this search term the most: “ Temple ”, “School” and “Council”.

Cllr Etheridge asked about links to other sites and would liaise with Mr Stanley in reviewing them.

The Chairman thanked Mr Stanley for his attendance and report and re-convened the meeting.

7

UPNOR

262

a

Upnor Residents Association

Cllr Hicks reported the Association was holding a Quiz Night on 10 November at the Arethusa Venture Centre and the Parish Council was being asked to provide a team. The new house in the High Street would be featured in the television programme “Grand Designs”.

263

b

Environmental Enhancement Project

Cllr Hicks reported on the last meeting of the partners. Marcus Cato of the McComb Partnership had presented his costings report and this had been discussed. It had been agreed that professional help was needed with the planning application as various statements would need to be submitted as part of the application. Cllr Hicks proposed that a planning consultant be engaged, at a cost of up to £1,000. This was seconded by the Chairman and carried unanimously. The Clerk was delegated to deal with the matter.

9

FINANCE

264

a

Bank Balances

The bank balances as listed on appendix B were noted.

265

b

Cheques Signed Since the Last Meeting

The cheque drawn since the last meeting as listed on the agenda was ratified.

266

c

Accounts for Payment

It was proposed by Cllr Mrs Hoskin, seconded by Cllr Ribbons and agreed the accounts for payment (cheques 101088 – 101089) as listed in Appendix B be approved.

10

GRANT APPLICATIONS

267

a

Royal British Legion Poppy Appeal

It was proposed by Cllr Coomber and seconded by Cllr Mason that a grant of £100 be made. Cllr Etheridge proposed an amendment that a grant of £250 be made. This was seconded by Cllr Ribbons. Being put to the vote, the motion was carried by 6 votes for, none against and 2 abstentions. The grant made under S137 of the LGA 1972 (cheque 101090)

11

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

268

a

Recreation Ground and Hedges

The Clerk reported that Green Acre Landscapes would prune the Brompton Farm Road hedge in sections as it would be more than a day's work and would charge at a daily rate. Once down to 5 ft future maintenance would be easier.

12

HIGHWAYS AND TRANSPORT

269

a

Vehicle Activated Speed Signs

The Chairman reported he had not heard back from Keith Hanshaw.

13

270

LIGHTING

Nothing to report.

14

271

YOUTH

Nothing to report.

15

RURAL LIAISON COMMITTEE

272

a

Representative's Report

No meeting.

273

274

275

b

Projects

i   Seats, Lower Upnor . Cllr Hicks would mark a suitable site for the second seat to be relocated on the foreshore near Barrack Hill. The Clerk would be having a site meeting with Park Leisure the following day.

ii   Wainscott Village sign. Cllr Mrs Etheridge and the Clerk would meet to progress this.

iii  Cooling Road/Brompton Farm Road corner. The Clerk was still trying to arrange a meeting with a landscape architect working for Medway Council.

16

KAPC/MAC

276

a

Representatives' Report

Cllr Moore and Ribbons would be attending the KAPC AGM on 10 November.

17

HALL MANAGEMENT COMMITTEE

277

a

Representative's Report

No meeting

278

b

Hall Improvements/Extension

Cllr Mrs Coomber reported there was a problem with the chairs, which she was attempting to resolve.

18

POLICE MATTERS

279

a

Police Liaison Committee Representative's Report

Cllr Miller said that no meeting had been held. He reported that the Kent Police Authority was holding a conference on what women wanted from policing and that a “Safer Autumn” campaign was being run.

280

b

Neighbourhood Watch

Cllr Miller had had no reports of any crime.

281

c

Speed Watch

A meeting for members of Allhallows, Frindsbury Extra, High Halstow, Isle of Grain and Stoke Parish Councils and their volunteers had been arranged for Friday 9 November at 7.30 pm in High Halstow Recreation Hall. The police had asked if Cliffe and Cliffe Woods Parish Council could be involved. After discussion it was agreed the Clerk contact the Clerk to Cliffe and Cliffe Woods and invite one or two representatives as observers, as it was known they had passed a resolution not to be part of the scheme.

20

282

DATE OF DECEMBER MEETING

The normal meeting date of the fourth Thursday in the month would be on 27 December. It was agreed the meeting should be moved to another date and after discussion it was agreed the meeting would provisionally be held on Tuesday 18 December.

21

283

CONSULTATION

No documents received.

22

284

CORRESPONDENCE

None.

23

285

REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.